Regional Chapter Volunteer Job Description
Volunteer Responsibilities & Expectations:
The primary role of a regional chapter volunteer is to plan events, which most often consists of selecting a format for the program, identifying a venue, preparing promotional communications, and managing logistics at the event itself. They also work with fellow alumni and Alumni Relations staff to host events in their area/region featuring distinguished Tufts faculty members and alumni.
Most regional chapters have steering committees that range in size from 2 – 12 volunteers. Steering committee volunteers spend 3-4 hours per month planning & organizing activities and events and participating in committee meetings. The volunteer serving as the primary contact for planning an event will have an increased time commitment during the 2-3 weeks leading up to the implementation of the program.
Volunteers are expected to make every effort to attend events that have been planned by their respective group, chapter, committee, etc.
Volunteers are encouraged to make an annual gift--of any size--to Tufts.
Leaders of these organizations are expected to take part in and contribute to the development of succession plans for their respective group, chapter, committee, etc.
Please notify your Alumni Relations staff liaison immediately if you are no longer able to participate as a volunteer or if you need to take a leave of absence from your volunteer duties.
Term of Service:
No term limit is in effect as most steering committees are not elected positions.
Program Description:
The Tufts Alumni Regional Chapter Program has been growing in strength and numbers since 2002. Today there are on average 43 domestic chapters and 27 international chapters. The overall mission of the program is to provide a regional community for Tufts alumni, parents and friends in major cities and countries around the world. The commitment to sustain a regional presence for Tufts around the world, to strengthen relationships, and to build networking and career opportunities benefits alumni, current and future students, as well as the larger Tufts community of parents, faculty and friends.
Regional chapters of the Tufts University Alumni Association plan and organize activities for alumni from all schools within their geographic area. Activities include networking, cultural, educational, community service and sporting events, as well as outings to local attractions. See a full list of all regional chapters.
No special skills or experience is needed, just a desire to network and connect with other Tufts alumni.
Staff Support:
Your staff liaison will provide training materials or one-on-one training, as needed.
Your staff liaison will schedule meetings/conference calls according to your group’s availability and the will make certain that agendas/minutes are distributed in a timely manner.
Your staff liaison will oversee any and all logistics for mailings, blast emails, event calendar postings, event registration sites, etc. as it relates to the events or activities of your volunteer program.
Your staff liaison will provide support to your group when planning events which may include assistance with venue selection, catering, AV needs, guest speaker(s) confirmation, registration, etc.
Contacts:
For more information, please contact regionalprograms@tufts.edu or Julie O’Connor (Julie.O_Connor@tufts.edu) in the Office of Alumni Relations.
