Class Reunion Volunteer Job Description
Volunteer Responsibilities & Expectations:
Class reunion volunteers plan class reunion celebrations and possibly other class related-event(s) to be held every five years at Alumni Weekend (held in May). There are many activities to choose from that volunteers can get involved in: some meet with the Tufts Catering Dept. regarding menus for their reunion celebration; some plan and arrange for the musical entertainment and/or give-a-way items at their reunion; some call classmates to encourage their attendance at reunion; others assist staff liaisons with creating class-specific content for reunion communications, both electronic and print.
From September to May, volunteers spend approximately 5-10 hours per month planning their reunion event(s) and participating in committee meetings (in person or via conference call). More hours per month may be required for those volunteers who are working with a subcommittee and for those who serve as host/hostess at their reunion event(s).
Volunteers are expected to make every effort to attend events that have been planned by their respective group, chapter, committee, etc.
Volunteers are encouraged to make an annual gift--of any size--to Tufts.
Leaders of these organizations are expected to take part in and contribute to the development of succession plans for their respective group, chapter, committee, etc.
Please notify your Alumni Relations staff liaison immediately if you are no longer able to participate as a volunteer or if you need to take a leave of absence from your volunteer duties.
Reunion Volunteer Guide (pdf document)
Term of Service:
Volunteers serve a one year term during their reunion year (from approx. early Fall to late Spring). Many volunteers choose to participate on their reunion committees for several reunion cycles (every five years).
Program Description:
Alumni Weekend is the place to reconnect, rediscover, and renew your ties to friends and Tufts. Enjoy a memorable weekend for all alumni! A vibrant and large reunion committee will ensure that all the members of our class will be drawn back together for our reunion. We’re looking for your generosity in sharing your time and talent to make this possible.
Class reunion committees are formed/organized in the early Fall and meet every 6-10 weeks leading up to Alumni Weekend in May. Some committees have chairs & co-chairs, however, it is not necessary to designate committee members for these roles. Some may also have subcommittees working on specific aspects of their reunion celebration, such as additional events, give-a-way items, class books, etc.
No special skills or experience is needed, just a desire to network and re-connect with one’s classmates.
Staff Support:
Your staff liaison will provide training materials or one-on-one training, as needed.
Your staff liaison will schedule meetings/conference calls according to your group’s availability and they will make certain that agendas/minutes are distributed in a timely manner.
Your staff liaison will oversee any and all logistics for mailings, blast emails, event calendar postings, event registration sites, etc. as it relates to the events or activities of your volunteer program.
Your staff liaison will provide support to your group when planning events which may include assistance with venue selection, catering, AV needs, guest speaker(s) confirmation, registration, etc.
Contacts:
For more information, please contact Julie O’Connor (Julie.O_Connor@tufts.edu) or Tom Williams, A92 (thomas.williams@tufts.edu) in the Office of Alumni Relations.
